@Mohammad are you asking if the contents of this thread could be summarised into a paper? If so, interesting idea! Where could this paper be published?
@hpy
My point is if you have a section for collaborative projects or ideas here on GOSH. Members post their projects/ideas and they request specific complementary skills related to the project/idea. Other memebrs join in and push the project/idea to maturity. Then all those who collaborated on a specific/idea eventually write a paper or tutorial and they publish to open source hardware journals or other related journals. This concept is something I have been searching for for a while now.
In terms of where to publish it. I have some ideas as where this may land. Back to your point. You brought another interesting idea which is if this post can be made into an article giving some modification. One can think of turning this post into an article titled “Practicle guides for sharing collective knowledge in Open Source Hardware Projects” Such article will offer insights and resources on the best practices for maintaing and keeping knowledge.
I’m willing to help if you are up for it. I do have one journal in mind but need to search for it again. this journal kind of made headlines in academia when it came in 2015. This journal publishes proposals, experimental designs, data and software. Somewhat unconventional to modern academic publishing. I remember finding about it back in 2020.
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Thanks @Mohammad for your engagement and thinking about possible ideas.
Right now, I don’t have capacity to do anything other than adding posts to this thread, but please feel free to take the lead if you want to pursue an idea that makes use of this thread! 
Just noticed yet another collaborative document/note/wiki editor. But this time, in addition to being fully open source and self-hostable, I think it’s notable that this is a joint project between the French and German governments:
I stumbled upon it here:
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One solution could be to create a Knowledge Hub using a structured Wiki, like MediaWiki (used by Wikipedia) or dokuwiki [DokuWiki] (simple and doesn’t require a database). This would centralize discussions, documents, and resources in an organized, searchable format.
For shared files and real-time collaboration, something like Nextcloud (https://nextcloud.com/) could replace Google Docs and WhatsApp, keeping everything in one place with version control.
I hope I’m not repeating anything already mentioned, but hopefully this has some usefulness! 
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Thank you @derekren! Wikis were discussed long ago near the beginning of this thread, but I don’t think we went much into specific tools like dokuwiki.
It’ll be cool to have a wiki-like thing, though one challenge is IMO the need to have someone to tend to it.
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Speaking of wikis, another interesting wiki tool is Mycorrhiza Wiki. It seems technically minimalist (e.g. everything is managed as a set of flat files, no databases) and semantically powerful at the same time.
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Yeah @hpy! Totally agree that the upkeep side of things is the tricky part. Even the best tools fall flat without someone actively curating and updating. I hadn’t heard of Mycorrhiza Wiki before, but I like the flat file approach! It feels more transparent and future-proof in some ways.
Also appreciate the shoutout on Nextcloud, I’ve used it in a smaller org and the integration between file sharing, chat, and calendar was surprisingly smooth. Could be more practical for smaller groups who want to move away from Google but still need an all-in-one system.
Appreciate your responses! This thread is super helpful as we think about sustainable structures moving forward!
@hpy thank you for the feedback. The journal I mentioned earlier is called Research Ideas and Outcomes.
Just wanna share it with the community.