GOSH Open Science Hardware Events Funding Program 2023: deadline 15 Feb 2023

The Gathering for Open Science Hardware (GOSH) Events Funding program is for groups that want to host an event, workshop, conference, or get-together aimed at supporting open science hardware. In 2023, we are funding events that have a clear focus on promoting or advancing open science hardware within a specific discipline including (but not limited to) the following:

  • Space science
  • Imaging
  • Neuroscience
  • Microscopy
  • Conservation technology
  • Oceanography
  • Chemistry
  • Science and Technology Studies

Note: if you have a question about this funding call, please post in the questions thread on the GOSH Forum (not here in this thread!) or send us an email via admin@openhardware.science.

APPLICATION DEADLINE

15 February 2023

Please note that for deadlines we use the Anywhere on Earth – AoE Time Zone (UTC -12). For example, this means that your application must be submitted by 12:00 UTC on 16 February 2023.

FUNDS AVAILABLE

The total funding for this scheme is $25,000 USD. Up to $7,500 USD is available per event. Smaller requests are more likely to be awarded.

The original source of these funds is a grant from the Alfred P. Sloan Foundation, currently held by the Open Science Hardware Foundation (OSHF), a non-profit organization in the United States.

ELIGIBILITY CRITERIA

All organizations are eligible to apply as long as their proposed events:

  1. have a clear focus on promoting or advancing open science hardware within a specific discipline
  2. are aligned with the GOSH code of conduct and Manifesto.

You do not need a previous relationship/involvement with GOSH. Grants can only be given to a legal organization and not to individuals.

Proposals for virtual, in-person, or hybrid events are welcome.

Sadly, because the funds are held by OSHF (a United States-based non-profit), the funding cannot legally go to organizations based in a place subject to United States trade embargoes (full list here).

REVIEW PROCESS

Proposals will be reviewed by the GOSH Event Funding Working Group formed under an open call published on the GOSH forum and open to anyone eligible to apply. Once this group of 3 to 7 people (which will include at least one Community Council member) is selected by the call organizers, they will select projects based on the eligibility and evaluation criteria.

If a member of this review panel has a conflict of interest with an application, they will recuse themselves from reviewing the said application.

SELECTION CRITERIA

Only projects that meet the aforementioned eligibility requirements will be granted full evaluation.

Applications will be evaluated on three key aspects.

  1. How the event will promote or advance open science hardware within the specified scientific discipline.

  2. Broader impacts of this event for the global open science hardware community. What happens after this event? What documentation, takeaways, lessons, publications, deliverables, or other outputs will come from this event having occurred? How will the persons involved in this event continue the ideas or projects encountered at the event?

  3. The feasibility of the event. For instance, have the organizers demonstrated experience in planning and leading events such as these? Does the budget seem reasonable for what their planned actions are? Does the event seem doable considering their declared goals and timeline?

The reviewers will give a numerical rating (1-3, with 3 being best) to each of the review criteria along with a written justification. The reviewers will then meet amongst themselves to evaluate the applications, deliberate, and create a final list of recommendations for funding.

The rubric for evaluating the applications is listed below. These review criteria may be subject to further refinement, but we shall note any changes once this is posted.

Criterion 3 2 1 Comments
Eligibility Proposal meets all eligibility criteria Some criteria need clarification Not eligible
Scope to promote or advance open science hardware within the specified scientific discipline The event will have a significant impact on promoting or advancing open science hardware within the specified scientific discipline The event will have some impact on promoting or advancing open science hardware within the specified scientific discipline The event will have minimal impact on promoting or advancing open science hardware within the specified scientific discipline, or the impact could have been achieved through other means
Broader Impacts The proposal clearly defines convincing ways in which the outputs of the event could have a significant broader impact on the open science hardware community. The proposal puts forward some realistic ideas for how the outputs of the event could have a broader impact on the open science hardware community. The proposal does not describe how the event could have a broader impact on the open science hardware community or the impact described would be unlikely or low.
Feasibility The proposal definitely seems accomplishable given the described timeline, goals, and budget. Budget seems reasonable and includes estimated costs, requested costs, and costs covered by other sources. All expenses are justified. Some aspects of the event are unclear about their feasibility. The proposal overall does not seem possible to pull off given the timeline, goals, and budget

Final recommendations for funding will be approved by the Reviewers internally as a group and then approved by the GOSH community council.

Next, the Reviewers will notify the recommended awardees of their selection. The final official approval will only come after the grant awarding body (OSHF) finishes a final due diligence legal review of the awardees.

BUDGET

Up to $7500 USD is available per event. Smaller requests are more likely to be awarded.

EVENT CANCELATION/VIRTUALIZATION

In case an event needs to be canceled (for instance due to COVID-19 restrictions), awardees can submit a new budget for “virtualizing the event”, if the event was not originally planned as virtual.

RESPONSIBILITIES & REPORTING

Responsibilities of selected event proposals:

  • Post at least one pre-event update on the GOSH forum
  • Post at least one post-event update on the GOSH forum
  • Publish at least one mature documentation output that will tangibly benefit the open science hardware community
    • This is broadly defined so be creative. The output can be an event report but doesn’t have to be!
    • At least this output (but preferably all outputs) from the event should be shared under an appropriate open source license (e.g. OSHWA 4-compatible licenses for hardware, free software licenses for software, and CC BY 4.0 or CC BY-SA 4.0 for others)
  • Submit links to all of the above items and a financial report (spreadsheet template provided) to OSHF.

TIMELINE

15 January 2023 to 15 February 2023 - Submit your application

28 February 2023 - Successful applications announced (pending official confirmation from the GOSH non-profit, which currently holds the funds)

28 February to 31 May 2023 - Run your event!

By 15 June 2023 - Submit your final reports

Please note that for deadlines we use the Anywhere on Earth – AoE Time Zone (UTC -12). For example, this means that your application must be submitted by 12:00 UTC on 16 February 2023.

HOW TO APPLY

Please fully answer each of the ten questions below and post your completed application either:

  1. by responding to this forum thread; or
  2. by sending an email with the application text in the body or in an attached editable document (not a PDF) to admin@openhardware.science.

Application Form

There are no strict word limits but we have made suggestions for the expected length of each answer.

  1. Name of organization
  2. Email address (or preferred and reliable way of contacting you)
  3. Tell us about your organization and your event team (approx 50-100 words)
  4. Does your event team have representation of a marginalized demographic due to factors such as, but not limited to, race, ability, place of birth, gender, sexual orientation, socioeconomic class situation or other identification? If so, how? (approx 25-50 words)
  5. What scientific discipline is your event related to? (approx 10 words)
  6. Describe your event. Include the aims and outcomes, who will be invited and how, how the event will be advertised. Summarize the event timeline, agenda and facilitation plan. (approx 200-250 words)
  7. What type of outputs will result from the event (e.g. reports, documentation, media) and how will you share them? (approx 100-200 words)
  8. How will your event promote or advance open science hardware within the specified scientific discipline? (approx 100-200 words)
  9. How will your event and its outputs have an impact on the broader open science hardware community? (approx 100-200 words)
  10. What is the funding for? Describe your budget. List what you are going to spend it on and how. (include a table, no word limit)
  11. How would your event address GOSH’s values of diversity and inclusion? (approx 50-150 words)
  12. Are there any conflicts of interest that you wish to declare? (approx 10-50 words)

After you submit your application, we will contact you on the email address provided to acknowledge that your application has been received and will be considered for review. This is also how we will contact you to communicate any decisions.

SUPPORT & ENQUIRIES

If you have a question about this funding call, please post in the questions thread on the GOSH Forum (not here in this thread!) or send us an email via admin@openhardware.science.

5 Likes
  1. Name of organization

Community Creativity for Development (CC4D)

  1. Email address (or preferred and reliable way of contacting you)

mathew@cc4duganda.org

  1. Tell us about your organization and your event team (approx 50-100 words)

CC4D is a refugee youth-led organization formed in 2019 by a group of South Sudanese refugee youth professionals who saw a gap in repair, reuse and maintenance of Electronics. CC4D aims at connecting communities while also finding solutions to protect the environment from global warming. CC4D team have over 5 years’ experience in planning, community mobilization, organizing and conducting events such as training and workshops both online and in-person. We have successfully implemented projects such as Women Inclusion in Repair Culture, ICT mentorship, repair café events including building automatic water dispenser, LED bulb and Solar Charger from e-waste.

  1. Does your event team have representation of a marginalized demographic due to factors such as, but not limited to, race, ability, place of birth, gender, sexual orientation, socioeconomic class situation or other identification? If so, how? (approx 25-50 words)

CC4D team is comprised of 70% refugees and 30% host communities(nationals) youths aged between 18 – 35 from different ethnicity and religion from different country of origin with a female representation percentage of 40% providing service to refugees from South Sudan, Democratic Republic of Congo, CAD, Burundi living in rhino camp. Uganda hosts over 1.5 million refugees, making it the largest refugee-hosting nation in Africa. Rhino refugee settlement, the proposed location of the planned action, currently hosts 139 781 refugees (Uganda Refugee Statistics, July 2022)

  1. What scientific discipline is your event related to? (approx 10 words)

Science and Technology Studies and Conservation technology

  1. Describe your event. Include the aims and outcomes, who will be invited and how, how the event will be advertised. Summarize the event timeline, agenda and facilitation plan. (approx 200-250 words)

Rhino refugee settlement in Uganda, the proposed location of the planned action, currently hosts 139 781 refugees(Uganda Refugee Statistics, July 2022) with over 34,903 youths whose majority of them have no knowledge or even heard of Open Science Hardware.

CC4D proposes to conduct a 5days’ Do-It-Yourself & Do-It-Together(DIY/DIT) workshop on Open Hardware Making to displaced persons(refugees) in rhino camp with the aim to create awareness and empower them with knowledge and skills on MakE Culture to expose them to and promote Open Science Hardware

The event will bring together 16 youth, men and women from the different zones in rhino camp refugee settlement to undergo hands-on skill training on how to make/build an automatic water dispenser and automatic door security from electronic waste.

The project outcomes are that refugee’s youths are trained on open hardware making and have increased knowledge and skills on the importance and use of open science hardware for a sustainable environment. The event will commence on 27–31st March, 2023 with 3days hands-on training and 2days’ practice where participants will be divided into two groups, 8 members each to produce prototypes of an automatic water dispenser and automatic door security with support of mentors.

At the end of the event, a working space will be set up within the community for the teenagers and youths who do not have enough funds to pursue their secondary education or further their post-secondary education to provide an alternative means of education that will propel them to be self-sustained.

  1. What type of outputs will result from the event (e.g. reports, documentation, media) and how will you share them? (approx 100-200 words)

A narrative and audiovisual report will be produced and published. Videos and photos including protocol and designs used in the workshop and prototypes will be openly shared via social media and or website. Also a google drive folder shall be created for storage of the pictures and videos of the event and links with access rights will be shared to the public.

  1. How will your event promote or advance open science hardware within the specified scientific discipline? (approx 100-200 words)

By creating awareness and empowering refugees with knowledge and skills on open hardware making from electronic waste for self-reliance, they will understand the importance of making things while solving climate related issues for a sustainable environment. It will enable them to come up with innovative approaches to make things, hence promoting open science hardware in environmental protection from global warming through reuse, upcycling and recycling.

  1. How will your event and its outputs have an impact on the broader open science hardware community? (approx 100-200 words)

The event and its outputs will provide insights on the culture and practices of open science hardware in displaced communities hence creating a learning environment to the open science hardware community.

  1. What is the funding for? Describe your budget. List what you are going to spend it on and how. (include a table, no word limit)

Project Budget: $5,450

CC4D’s overall budget for the event is $7,000 to cater for administrative, program and operational cost, However, we will provide the $1,600 to cover some of the administrative and essential costs such as video documentation and editing. We are therefore looking to GOSH to support us with $5,400 to cater for procurement of tools and materials, hire of venue, travel costs, catering, communication and documentation and facilitation for 2 mentors.

Description Unit Qty No of days/Freq Unit cost ($) Total Cost ($)
Tools and materials for making automatic water dispenser and automatic door security Items Lumpsum 1 1,000 1,000
Communication and Documentation persons 1 1 500 500
Facilitation fee for mentors persons 2 5 100 1,000
Hire of venue days 1 5 80 400
Travel cost(mobilization and participants) persons 20 5 15 1,500
Catering (water, breakfast, lunch) persons 20 5 10 1000
Total 5,400
  1. How would your event address GOSH’s values of diversity and inclusion? (approx 50-150 words)

The event will focus on exposing underserved and unreached youth including women and men in post-conflict communities (refugee camps) that have little or no access to education or technological advancement.

  1. Are there any conflicts of interest that you wish to declare? (approx 10-50 words)

NONE

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